GrindSupply builds AI lead-and-booking systems for HVAC companies. We wire your web leads, missed calls, and estimate follow-ups to an automated conversation flow — so your dispatch sees qualified, booked jobs instead of someone's voicemail box.
Slow lead follow-up is the most expensive problem in your business.
You already paid to generate these leads: web forms, Google ads, LSA spend, the receptionist's salary. Every call that goes to voicemail past five minutes is a paid-for customer you handed to a competitor who answered first.
An AI-driven lead flow answers in seconds, qualifies in minutes, and books on your calendar — without a single human on the line.
Every new web lead, form submission, and inbound call gets a fast, accurate response that filters out window-shoppers and surfaces jobs that are ready to book.
A trained conversation agent reads the inbound, asks the three to five questions that actually separate a real job from a tire-kicker, and either books it or hands it to your dispatch in under five minutes — without a human on the line.
Two-way calendar integration so qualified leads leave the conversation with a confirmed appointment slot — not a callback request and a wait.
Tight integration with your CRM and field-service software means the booked slot lands on the right truck instantly. No double-bookings, no "we will call you back to confirm" — fewer no-shows because the customer picked the time themselves.
After the call: estimate follow-ups, post-service check-ins, and reactivation campaigns for old customers, all running without your team having to push send.
Sequences are triggered by events in your CRM — estimate sent, work complete, customer dormant — and tuned during the retainer so the open rates, reply rates, and booked-job rates hold steady month over month.
After the work is done: review requests timed to the right window, slowdowns flagged, and unhappy customers routed to you before they hit Google.
Customers who would have left a one-star review get a private channel to flag an issue instead. The rest get a low-friction ask at the moment they are most willing to share.
We look at your existing lead flow, your CRM and field-service software, and a representative week of inbound so we can quote a setup fee that maps to the work. You leave the call knowing exactly what changes, what it costs, and what it returns.
Conversation flows are designed for the way your business actually closes leads. Integrations with ServiceTitan, Housecall Pro, Jobber, or your custom stack go live during week two. Week three is testing, edge cases, and live handoff to your team.
Monthly performance summary with end-to-end conversion numbers — not vanity metrics. Conversation flows get tuned as your business changes. New requests (a sequence, a new funnel, a holiday promo) are turned around within 24 business hours.
A complete AI lead-and-booking system, configured for your CRM, your service area, and the way your team actually closes jobs.
Ongoing optimization, reporting, and on-demand changes after the setup ships. Most clients keep it running for at least six months.
We'll look at your current lead flow, give you an honest assessment of where leads are slipping, and quote a setup cost up front. No commitment required from the call.
Book a Discovery Call →